Transcription: https://docs.google.com/document/d/1D_RmIry03F3F0lrcRkLQxcLMdPDXlBkm/edit?usp=sharing&ouid=104102528453066050088&rtpof=true&sd=true
Attendees:
Fatima
M.E.
James
LG Business Team Overview
Angel Adams took charge of the meeting, proposing to establish an agenda and assign tasks to prepare for securing grants. James agreed to note take while others joined late or had to step away periodically.
The team began outlining action items, with Adams requesting James create a table to delegate responsibilities to the four members. Jordan said he would help when available while Adams had to drive Camila to school.
Adams refocused on tools to organize their work. After discussing options like Google Workspace, she recommended the project management app Basecamp. James was familiar with it and provided pricing details for the group to consider.
The team finalized what platforms they would use, including Google Workspace, Google Chat and Docs. Adams stressed naming the specific software so members understood each tool's purpose for collaboration.
With their list nearing completion, Adams asked if the tasks could be achieved in five days. Through delegation, she, James and Fatima claimed priorities related to budgets, the handbook, and hiring processes respectively.
Fatima and Adams agreed to reconvene meetings while Fatima focused her work hours on assigned admin duties. Adams offered to contact Jordan with minutes and loop him in despite his limited availability. Both thanked each other for their time and preparations.
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LG Business Team Meeting - October 23
Duration: 100 mins
Recording: No highlights
1. Introductions and Agenda Planning (0:00 - 0:46)
Angel Adams led the meeting, setting the tone by outlining the need for a structured agenda. She emphasized the importance of assigning specific tasks to team members to drive progress, particularly in securing grants. James Lauderdale took on the role of note-taking, while other members, like Jordan, joined sporadically due to prior commitments.
2. To-Do List Creation and Task Delegation (0:46 - 13:31)
The team began identifying action items for the week. Adams requested James to create a table for task delegation. They discussed how to structure responsibilities between four main team members: Angel, James, Fatima, and Jordan.
3. Project Management Tools Discussion (13:31 - 14:04)
The conversation shifted towards tools for managing the team’s workload. After weighing options, Adams suggested using Basecamp for project management. James, familiar with the app, provided details on pricing, suggesting they could manage costs by inviting only key users while others could access the platform as guests.
4. Communication Tools and Protocols (14:04 - 38:10)
The team established a standardized approach for internal communication, finalizing tools like Google Workspace, Google Chat, and Google Docs. Adams insisted on clear labeling of the software and tools to ensure that every member understood their use and purpose for collaboration.
5. Finalizing To-Do List and Task Assignment (38:10 - 50:03)
The team made significant progress on their to-do list, breaking down tasks for the week. Adams inquired if the workload was achievable within five days. Tasks were delegated:
• Fatima: Focus on administrative duties like formalizing the handbook and budget prep.
• James: Handle the MOU for charter and chapter members and review SOPs.
• Angel: Draft the project timeline.
6. Next Steps and Wrap-Up (50:03 - 1:12:04)
Fatima and Angel scheduled follow-up meetings, with Fatima committing specific hours to complete her tasks by Friday. They agreed to connect with Jordan asynchronously due to his limited availability. Adams volunteered to provide him with the meeting minutes. Both concluded with gratitude for each other’s efforts, aiming to reconvene the next day to review progress.
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